This article covers all the aspects required to conduct a golf tournament successfully. To get started, pick a few reliable volunteers and start working.


What is a golf tournament?


Golfers participate to play 18 holes of golf and win prizes for best score, longest drive, worst score, etc. They get a good meal before and after playing. Generally the golf tournament is nothing but having a good game of golf. The game can either be in stroke-play format or the match-play format.



How can money be raised by golf tournaments?


Being the organizer, you can charge registration fees which cover Greens fees, cart rental, Lunch/Dinner. You can also include a

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donation to the foundation to per person fees. The most effective way to get a substantial income from the event is through sponsorships, contests and raffles.


Selection of the course


The kind of course chosen for the tournament can vary depending upon the level of the golfers participating and the purpose. If you are organizing for the purpose of generating money and to have fun, there is no need of finalizing a difficult course as the venue. The two significant aspects are the cost and the staff.


Pricing


If the per person cost for greens fees and cart are $50 and $20 for the dinner, you can charge $80. Never charge too

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much per player. The real way to make money is by sponsorships and raffles.


Staff at the Venue


As an organizer, you will be dealing with the staff at the course on regular basis. You might need their help before, during and after the event. They must be helpful and Courteous.


If the cost is too high and the staff is not helpful, you are advised to change the venue.


Registration


The registration form must include


information the player has to bring to the golf course


date and time of the event


what to expect on reaching the

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Contact details of the players


deadline for cancellations


Registering players for your tournament is the most difficult part. Make sure that the deadline is given before two weeks from the time the golf course needs a final count. Also make sure that if a player cancels his registration after the deadline, you don t have to refund. This can avoid last minute cancellations which turn out to be a nightmare.


Sponsors


Sponsorships must be obtained to help offset the cost of running a golf tournament by providing money, services or prizes. You can get sponsorships from friends and business associates


Souvenirs and

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Mementos


You can give away complimentary gifts to each player on arrival. It can consist anything from snacks, t-shirt, bag of tees or a ball marker. You can encourage your sponsors to give away some of their promotional items. This will gain publicity to them and also save your money.


Prizes


The prizes for winning the tournament, longest drive, closest to the pin etc.


Fun prizes like shortest drive, most balls in water, most putts, worst score on a hole etc.


Prizes for winning the raffle draw.


Other

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small prizes given regularly.


It is very easy to get all these prizes if you get in touch with a few committed friends and relatives to solicit donations for you.


Things to do


Six Months before the tournament


Choose location


Decide time of the event


Decide whether to have lunch or dinner


Appoint volunteers


Start collecting sponsors and prizes


Develop promotional materials


Start promoting the event


Five months before the

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tournament


Start registering players


Four months before the tournament


Have a watch at the sponsorships collected


If your break even is not reached, solicit donations


Three months before the tournament


Confirm the availability of the players


Check out other aspects like the menu and gifts


Two months before the tournament


Start picking donations for prizes


Meet with volunteers and check on progress of donation


One month before the tournament


Decide

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which prize is to be given for which contest


Start stuffing goodie bags


Finalize all sponsorship signage


Monitor the arrangements at the golf course


Day of the tournament


Arrive early


Assign jobs to everyone and make sure they understand it


Set up registration and raffle table


Place signs and banners at the appropriate locations


Confirm all the arrangements


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After the tournament


Post scores


Awards ceremony


Vote of thanks


Proceed home


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